E-Invoicing - Electronic Invoicing System

Comarch

What is Comarch e-Invoicing?

Going digital means making things more practical, consistent and dynamic

Comarch e-Invoicing is a powerful and comprehensive IT solution that both streamlines and automates all of your AP/AR invoicing processes to enable a secure and highly efficient document exchange with all of your business partners and clients. Created to address the challenges of the ongoing digital transformation, it is fully compliant with the latest legal regulations and modern standards for data transfer.

It was designed to automatically validate and convert every invoice you send or receive - regardless of the size and technical maturity of your company. Combined with a complete set of practical, technologically advanced functionalities such as Self-Billing, e-Archive, and Electronic Signature - as well as our experience in carrying out the most complex B2B & B2G operations - Comarch e-Invoicing guarantees both higher quality of data and lower operational costs.

What are the key benefits?

IMPROVED DATA EFFICIENCY
Facilitated document exchange with all trading partners, reduced number of document errors, and optimization of all payment cycles
LOW OPERATING COSTS
E-Invoicing results in savings of about 50-60% when compared to traditional paper-based document processing.
€ 4-12 RETAINED PER EACH INVOICE
*applies to VAT compliant e-invoicing (Source: Politecnico di Milano)
RESULTS IN JUST 0.5-1.5 YEAR
E-Invoicing projects typically result in a 0.5-1.5 year payback period (Source: Billentis)

Why Comarch e-Invoicing?

Inbound e-Invoicing

Automation of Accounts Payable results in a decrease in the workload associated with manual processing. Thanks to an easy-to-use web interface, you can track and report every invoice at any time and place. Thanks to the use of Artificial Intelligence/Machine Learning algorithms, the process of accepting documents is fast and easy. Plus, you can collect data entered at every stage of that process. What is more, due to Robotic Process Automation, the accounting staff can focus solely on verification and particularization of entered assignments.

For accounts payable, Comarch e-Invoicing enables the reception and registration of invoices to be processed in various formats and with the use of multiple input sources such as EDI, e-mail, web portal, and mail (scanning). Automatic indexing, based on OCR engines, guarantees that your team will spend much less time on invoice registration. Thanks to sophisticated and self-learning algorithms, however, you do not need to bother about many invoice layouts ever again.

Outbound e-Invoicing

In the case of accounts receivable, Comarch e-Invoicing enables:

Conversion of documents from their original form to several formats required/requested by customers
Distribution via various channels - e.g. integration, Web-EDI, web portal or e-mail

Using our experience in formatting, routing and handling e-invoices, we created a solution that gathers data from your ERP-system and then creates the invoices on its basis. We also provide an application that allows you to monitor document distribution with ease.

Considering that each year there are new e-Invoicing regulations coming into force all around the world, our solution was designed to enable full legal compliance in more than 60 countries. As a member of the OpenPEPPOL organization and a certified Peppol Access Point of the PEPPOL network, Comarch provides the right technical and business support so you can stay connected with your trading partners at all times.

Comarch e-Archive

Comarch e-Archive feature allows users to store and manage all invoices - both sent and received - for the legally required retention period. It was designed to help you easily navigate all day-to-day invoicing operations you carry out in many different countries. This solution undergoes automatic updates which means that it will always be ready-to-use if any laws and regulations change.

Being a web-based application incorporating Blockchain technology algorithms, it provides you with instant access to the history of operations, easily readable and printable versions of all documents, and a highly-intuitive user management tool. As a result, Comarch e-Archive helps you improve productivity, eliminate the risk of violating legal regulations, reduce operational costs and carry out necessary audits.

Discover the main functionalities of Comarch e-Invoicing

HANDLING AP/AR
Management and optimization of accounts payable (AP) and accounts receivable (AR) processes.
SELF-BILLING
Facilitating your collaborations with all of your trading partners.
ELECTRONIC SIGNATURE
Providing signed invoices via e-mail or the e-Invoicing portal (including documents signed on behalf of the clients)
e-ARCHIVE
Secure and legally-compliant cloud-based archive providing instant access to documents to authorized users.
FORMAT CONVERSION
Conversion of an invoice format (e.g. XML) to those required/requested by your partners (e.g. EDIFACT, XML, IDOC, VDA, PDF or paper).
VALIDATION
Defined validation rules ensuring a reduction in document errors - most frequently used for e-invoicing purposes (including checking the net/gross amount)
MULTICHANNEL DISTRIBUTION
Supporting numerous distribution channels to all recipients (e.g. integration, portal, Web-EDI, e-mail and mail).

Global Legal Compliance

“Prior to the implementation of the Comarch solution, a lot of time and manual effort was put into document registration and processing. Now we are equipped with a comprehensive solution which allows us to process our documents with promptness and remarkable flexibility. As a technological company, we appreciate real IT professionals. Comarch is certainly one to recommend.”

„By choosing Comarch, we have limited costs, gained flexibility and operational efficiency. Our cooperation is based on smooth and transparent communication between both teams – Comarch’s and ours, and on their full availability. In the future, we are planning to make the cooperation more active.”

“We chose Comarch first of all for the flexibility that we observed during our exchanges and the proximity: a direct point of contact, an open and honest relationship, a desire to consolidate the relationship in order to extend functional coverage rather than to charge a high price for the slightest change.”

Global Legal Compliance

Those companies that operate globally need to support and process various E-Invoicing standards in order to achieve their goals. In fact, electronic invoicing and VAT compliance are some of the most challenging processes that companies have to deal with these days.

Comarch e-Invoicing provides the right support for the new legal regulations – Not only does it ensure the integrity of content, the authenticity of origin and legibility assurance but it also it guarantees that your sensitive data will be secure and archived for the period of time determined by the regulations (data retention policy). Comarch enables legal compliance in more than 60 countries around the world.

Global Legal Compliance

B2B & B2G Experience

As part of the ongoing digital revolution, numerous countries around the world are now adopting the new e-Invoicing regulations in order to simplify the exchange of electronic documents in B2B and B2G transactions as well as increase tax revenue.

As a result, OpenPEPPOL - a non-profit organization that enables a vast network of electronic document exchange services - has become a highly popular platform used for e-Invoicing purposes.

Comarch is a member of the OpenPEPPOL and a certified Peppol Access Point of the PEPPOL network. As a result, it provides its clients with a fast and reliable exchange of electronic documents with public administration entities and companies that operate within the network.

B2B & B2G Experience

Start your digital transformation journey with our support

ON-BOARDING

An enhancement to the entire business communication process carried out in accordance with a proposed schedule (including information regarding your campaigns, webinars and newsletters).

SERVICE DESK

Comarch’s multi-lingual, highly experienced Service Desk team provides practical support while maintaining the highest quality of standards.

PROJECT MANAGEMENT

Experienced managers are being assigned to specific projects so they could supervise every stage of the implementation process - the initiation, preparation, execution, and finalization - and make sure that the end configuration meets your company's needs.

Frequently Asked Questions about e-Invoicing

1. What is the difference between structured and non-structured invoice?
2. We are a multinational company, can you provide us a global e-invoicing solution?
Yes, our solution is often chosen by the companies operating in different geographical regions or having many international suppliers. As a global service provider, Comarch guarantees compliance with the national regulatory laws.
3. Are you a PEPPOL Access Point?
Yes, Comarch as a PEPPOL Access Point and a provider of solutions that are compliant with the PEPPOL specifications can connect its clients to the PEPPOL network and enable a quick exchange of e-invoices with the other users of this network.
4. Does your e-invoicing solution support all invoice formats?
Yes. Our solution accepts all invoices types for inbound and outbound channels: paper, electronic, PDF, etc. Different invoice formats can be converted into the format our client’s partners work. Large suppliers usually communicate in electronic language (EDIFACT/XML) while smaller suppliers go electronic by utilizing our intuitive web-based application.
5. Is it possible to send e-invoices through EDI and resign from paper invoices?
Yes. In most European countries the law allows to replace paper invoices with electronic equivalents. Especially, within the EU where the Council Directive 2010/45/EU is in force and were most countries have adjusted their local legislation.
6. Is it obligatory to archive e-invoices in electronic form?
Yes. If a company decides to resign from paper invoices it is obligatory to archive the electronic form of the invoice.